ZDHC Verified InCheck - Level 1, Type 2 on-site verification five step process

Continuing from the previous period: ZDHC Verified InCheck - Level 1, improving chemical management in the supply chain. The method of on-site verification depends on the size of the facility's chemical inventory uploaded in the Performance InCheck report. When the chemical inventory is equal to or greater than (≥) 30 chemical products, the Type 2 process is used. Today, the editor will take you to a detailed understanding of the on-site verification process of Type2.

Spot check 1: Chemical inventory upload inspection

Check the detailed chemical inventory information of each of the three Performance InCheck reports uploaded by the supplier, and randomly select ten different chemicals from the inventory to cover all formulations (dyes/pigments/pre-treatment, dyeing, printing aids/surface treatment chemicals) as substrates processed to the maximum possible extent in the facility.

During on-site inspections, check whether these ten chemicals are stored or present on site by cross checking or referring to the chemical names on the chemical container labels. If there is any inconsistency with the label name or any other issues, please cross check other documents such as SDS or purchase orders to confirm the chemical name.

If the chemicals have been used up and there is no inventory during on-site inspection, confirm the delivery/usage status of the previous month through other documents (such as purchase orders or production formula tables).

For each confirmed chemical, reward 1 point and write the total confirmed score out of a maximum of 10 points.

Spot check 2: Inspection of facility production and chemical storage

Refer to the facility site map and pass through the production and chemical storage areas of the facility.

During this verification process, record the names of any five chemicals on the labels of the on-site chemical containers.

You can also view SDS files in storage or production areas and randomly jot down somechemical names.

Ensure that these five chemicals are different from the ten chemicals selected in spot check 1.

Check if the chemicals recorded during the validation period (and/or in SDS) are listed in any inventory details shared by the supplier.

For each confirmed chemical, reward 1 point and write the total confirmed score out of a maximum of 5 points.

Spot check 3: Purchase order inspection

Visit the procurement department to review purchase orders issued during the selected chemical procurement period. The alternative or additional documents that can be checked are the delivery note and supplier contract.

The purchase order should only be related to the selected period considered for Performance InCheck inventory upload.

Randomly record any five chemicals in the selected purchase order.

Ensure that these five chemicals are different from the chemicals selected in spot checks1 and 2.

Check if the supplier has listed these five chemicals in the selected time period of shared inventory to obtain a Performance InCheck report.

For each confirmed chemical, reward 1 point and write the total confirmed score out of a maximum of 5 points.

Spot check 4: Production inspection

Visit the production department and review some formula sheets, work cards, batch cards, or purchase orders issued from the production department to the procurement department during the selected period to record the chemicals and processes used in the final product production.

The recipe sheet and job card should only be related to the selected period considered for Performance InCheck inventory upload.

Randomly record any five chemicals from these recipe sheets, work cards, and batch cards.

Ensure that these five chemicals are different from the chemicals selected for spot checks 1, 2, and 3.

Check if these five chemicals are listed within the selected period of supplier shared inventory.

For each confirmed chemical, reward 1 point and write the total confirmed score out of a maximum of 5 points.

Spot check 5: Inspection of purchasing stores

Visit the procurement or store department to check how the factory maintains detailed information on chemical inventory (enterprise resource planning system, ledger, inventory book, register).

Randomly record five chemicals from the chemical inventory records (enterprise resource planning system, ledger, inventory book, register) saved by the factory during the selected period.

Ensure that these five chemicals are different from the chemicals selected for spot checks 1, 2, 3, and 4.

Check if these five chemicals are listed within the selected period of supplier shared inventory.

For each confirmed chemical, reward 1 point and write the total confirmed score out of a maximum of 5 points.

Verification results

If the total score reaches or exceeds 80%, the verification is passed.

If the total score is below 80%, the verification will not pass, and the supplier can choose to perform the verification again at a later time.